As more and more businesses navigate the digitization of their meetings and events, the vocabulary used to discuss these has evolved.
Meetings started by simply taking place in-room. In the last several years, hybrid and virtual meetings have dominated the conversation. Then, in the last year, but especially during the global health crisis of 2020, meeting organizers have had to be more creative, and new terms for those meeting styles have emerged as a result.
Here are our most common (and favorite) meeting types, defined:
This meeting type is the kind that has been happening for millennia. It’s where individuals get together in person to conduct every aspect of the meeting.
Over the last few decades, technology has been introduced into these meetings more and more, from handheld voting devices to kiosks to digital registration. Presently, those still conducting in-room meetings do so with varying degrees of technological enablement.
Just as an in-room meeting takes place 100% in-person, virtual meetings take place 100% online. This can be as simple as a Zoom meeting, or it can be as official and secure as a dedicated Virtual AGM platform in order to enable functions like secure authentication, voting, attendee participation, and full audit trails.
Despite taking place online, Virtual AGMs or meetings can actually be more secure than their in-room counterparts. Advanced cybersecurity features in dedicated virtual meeting platforms make it so that motions, votes and even questions can be anonymous and protected or fully transparent, or indeed any degree in between, in a secure environment. Additionally, virtual meetings offer auditable results and engagement insights in a way that in-room meetings are usually not able to provide.
Just as it sounds, the Hybrid Meeting is a hybrid between the in-room meeting and the virtual meeting so that attendees can participate either in-person or virtually. This usually means introducing a high level of technology into the in-room meeting experience so that the virtual attendees can participate on the exact same level as the physical attendees.
Hybrid AGMs and meetings require a lot of strategic thought to ensure a seamless experience for both groups of attendees, but with solutions like the ones Lumi offers, this is made easy and accessible.
“Virtually Virtual” meetings
This term has come into popularity in the last few months as a result of the global health crisis. In many countries, fully virtual meetings are not allowed due to legislation and requirements set out by government bodies. However, most have realized the need for virtual offerings for the vast majority of shareholders and attendees, which is where “Virtually Virtual” arose.
In this meeting style, only a few people participate in-person, while the rest of the attendees tune in virtually. It is technically a Hybrid meeting, but the focus is more on the virtual experience than the in-room experience. This allows event organizers to maintain social distancing while engaging all available attendees virtually, all while still operating with the guidelines of most countries that disallow fully virtual AGMs.
To learn more about the difference between In-Room, Hybrid and Virtual meetings, click here to download our helpful infographic. If you’d like to learn more about creating a “Virtually Virtual” meeting solution for your meeting, click here to get in touch with our team.